Do you use Sage 50 Accounts or Instant Accounts because your accountant has recommended the package to you? If you answer to this question is yes, do you ever look at any reports in Sage through the year to help you with important business decisions?
Commonly companies use their accounts package to record invoices, receipts and payments, perhaps produce VAT returns and European Community Sales Lists and these accounts then go to their accountant after the year end, sometimes months after, and it’s several months before they know how profitable their business is, or even if they have made a loss. Decision makers in the company never actually look at the financial progress of the company through the year.
There are many easy to access reports which you can run throughout the year in order to see how your company is doing. Decisions made before the end of your financial year could help you make tax saving decisions. Have you made more profit than anticipated so you could perhaps buy that large piece of equipment before the year is over and reduce your tax bill?
Also if you are a director of your own limited company and you take a low salary and dividends, has your company actually made enough profit to cover the dividends you have already paid yourself through the year? If your company has made a loss then you cannot take out dividends.
Another area where people miss a trick is analysing sales and purchases into different categories so you know which part of your business is profitable. For example here at Silicon Bullet we can tell exactly how much hardware, software and support we have sold, and how that has contributed to our company profits. With this information we can choose which areas of the business we should be growing, and perhaps which areas we should not promote so much as they are not so profitable.
How can we help?
With a bit of tweeking in how you enter your invoices and expenses tracking these areas doesn’t need to be time consuming or complicated. With your system set up correctly and a few changes to your chart of accounts you can often create management reports which will really help your business with no extra effort at all.
So why not get in touch and have a chat about your bookkeeping process, and see if we can help you manage and produce some meaningful management reports which can help you grow your business.